We try to cover the practical application of Clinical trial project management and explain it with an example project. We also discuss in detail how project management can be applied to any type of business scenario. We would like to start our topic by introducing you to us and defining what we are referring to when we say ‘project’. According to Parey and Simon (2007), a project is defined as “an activity undertaken by groups or individuals to meet specific goals or objectives”. As per their definition, projects are classified into three categories-
(i) fixed-length projects, where a single entity plans an undertaking of something for that entity
(ii) continuous flow projects, which have two main types of project-tracking entities
(iii) interdependent projects (which have some sort of relationship between them)
As per my understanding, project management is a discipline or art of planning and controlling projects or activities, while at the same time monitoring whether projects are accomplishing their intended goal or not. It’s all about managing the entire project lifecycle, from conception to completion. A project can be said to occur when there are two different stakeholders involved, but they are mutually dependent on one another.
Thus a common misconception about the term project is that it is a mere task being given to someone else to do. In reality, in a complex organization, there is always a team in place that must act as facilitators for the task or project. A project is often referred to as a group effort where each stakeholder contributes his/her expertise. They might include the Chief Executive Officer (CEO), the Treasurer, the CEO, the CTO, etc. Although there are very many ways to classify project management tasks, one easy way to look at project management is to categorize its tasks into those listed below.
Maintenance Operations Maintenance is critical because, without proper maintenance, businesses cannot operate effectively. Proper maintenance ensures that products reach consumers safely and efficiently, that customer needs are met, that suppliers are satisfied, that employees remain motivated and engaged, and that the operations are protected to the greatest extent possible. All these areas have to be maintained in order to ensure the smooth running of your business. Financial Planning Financial planning helps you decide what resources you need to accomplish each specific task.
These areas usually have their own responsibilities, such as accounting, payroll, purchasing, tax, and finance. There is a wide range of financial planning areas; however, accounting is, perhaps, the most important area. If you want your company to succeed it will often be necessary to make sure that the right information is available for the accountants, for the legal department, and for the owners of the assets and liabilities of the company.
Communication Operations Communication is essential because if communication is not maintained well your business will not function successfully. The quality of all communications channels has a direct impact on your ability to keep customers happy and business running smoothly. You should strive to communicate regularly with every stakeholder to make sure that everyone is aware of what is happening and on what. This requires regular communications meetings, periodic status updates, annual reports, and monthly meetings.
Every enterprise requires frequent communications, thus it is essential. Operations Monitoring Operations monitoring is primarily concerned with providing current information about performance. Monitoring helps you identify, fix, and eliminate problems before they get out of hand. Operations monitoring ensures compliance with government regulations and requirements to improve customer satisfaction, employee engagement, productivity, efficiency, quality, and health. It also provides a benchmark for measuring your progress toward meeting goals and targets.
Organizations have systems and processes to monitor their operations and ensure that everything is working properly. Operational monitoring helps you stay abreast with market trends and customer preferences. Recruitment Operations Recruitment is another key responsibility for organizations. Without recruitments, companies would not prosper. Companies find it helpful to hire the best people in the industry to help increase profits, enhance reputation, promote employee development, and motivate employees.
While hiring for these roles, you’ll need to pay attention to details including age, gender, race, religion, and education. While you’re making the initial decision about this field, you’ll want to take the time to think about it. What exactly does recruitment mean? Does recruiting someone for that role mean that he/she will work for you forever? Would you rather learn someone who can go on to become an engineer or one who can go on to work for a different company?
When hiring, it’s important to make decisions based on facts and figures. Don’t worry about specifics- focus on who can do the job the best. For example, the engineering sector has a hard work ethic. Most engineers make good money and often leave a long legacy behind because they work hard. But when hiring engineers today, you’ll want someone who is committed, ambitious, willing to take risks, and who loves working for a purpose.
Development Operation Development is just as important as the other aspects of project management. By completing projects and tasks, development teams ensure that the product, service, or process developed is of high quality, meets customer demands, adds value, gets approved by regulators, works towards the desired goals, and improves profitability. Since new software releases every six months, the pace of development can accelerate exponentially.
Developing the appropriate product takes longer than ever and development teams need to do so as quickly as possible. A project manager needs to determine exactly where each task begins and ends. He/she must know where each element starts and what each part means, for example, which data is required to produce the design, which data does the testing, which data is needed to evaluate the results, etc. These days, there are numerous applications and services available to developers. An effective project manager must learn every tool to develop their skills.
The project manager needs to have many skills to manage projects successfully. One of these skills in project management. A project manager manages the execution of projects and tasks. This skill is crucial because projects are a series of interdependent parts. When completing a task, a project manager needs to ensure that the scope of the task is understood within the constraints of the budget, deadlines, etc.
A project manager should plan for the future and be able to adapt the project to changes, unexpected events, and other unforeseen factors. The project manager manages everything from beginning to end, from start to finish, and sometimes even beyond the deadline. Such an extraordinary level of control gives the project managers a great advantage to their job. Another major skill for project managers is creativity. Creativity involves making things happen quickly and with little or no thought. As such, a project manager needs to come up with creative ideas and concepts to solve problems.
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